The incoming goods lead to an increase in stocks in the company; Goods ordered by the company are delivered or picked up by the company itself. Incoming goods are linked to the corresponding booking in the company; the goods must be checked for damage and completeness. Incoming goods are tied up with capital, as further processing and sale take place after some time. In order to keep the capital commitment as low as possible, companies try to keep the inventory as low as possible. Incoming goods are part of materials management and an activity in the material warehouse.
Basics for incoming goods
According to Dictionaryforall, the goods receipt is based on an order from the company that is based on a material requirement. It takes place in the company’s incoming goods department. Goods returned by customers are also subject to goods receipt, but this is an unplanned goods receipt. Goods receipt takes place in several steps, the first step is goods receipt.
Receipt of goods as the first step
In the goods receiving department, the goods are provided by the deliverer. The recipient of the goods must check the goods on the basis of the delivery note, which includes the waybill and delivery note, with regard to the sender and recipient. This is a plausibility check, it must be checked whether the goods are actually intended for the company. The goods are now checked purely externally, depending on the company and the type of goods
- Colli number
- Package integrity
- Check of transport quantities
- Determination of transport damage
- Note on the waybill or other documents accompanying the goods.
Various transport companies use shipping documents in electronic form, and checking is also possible. The recipient of the goods must unload the goods, the inspection can take place before or during the unloading. The delivery of the documents accompanying the goods with an inspection note takes place only after the inspection. The goods are now brought to the warehouse.
The incoming goods inspection
Incoming goods inspection takes place in the incoming goods area of a company’s warehouse. The delivery note is checked for completeness of the order information and article descriptions, the order is assigned to the delivery note. The goods are checked for completeness and correctness on the basis of the delivery note. Samples can be taken for quality assurance, depending on the type of goods. The goods are checked for defects. There is a goods receipt or delivery notification.
Blocked storage and release
In the case of a separate quality assurance procedure using random sampling and when releasing or customs regulations, the goods can be stored in a bonded warehouse. If the goods meet the quality requirements, they are released by quality assurance or customs.
Recording of the inventory
After approval by quality control or after the goods have been checked using the delivery note, the goods are recorded in the warehouse’s material booking system. The inventory increase is posted in the warehouse accounting. The booking is documented with a receipt for the delivery note or with a separately created goods receipt based on the order and delivery note. If the actual quantity deviates from the information on the delivery note, the booking quantity must be corrected.
Storage of the goods
The goods receipt is finished when the goods have been stored and distributed to the corresponding storage locations. Based on the disposition, the goods can be assigned to the orders. Correct storage depends on compliance with the storage principle, on checking the storage location and counter-checking the storage quantity. Any buffer spaces and buffer quantities must be registered. If a storage location card is still available, it is necessary to update it.
Work steps depending on the situation
Which work steps are actually required in incoming goods depends on the type of company and the goods. However, if work steps are disregarded, this is not compatible with quality management. Errors can occur that can even be reflected in the end product. This can be due to faulty goods, but also due to incorrect scheduling. If goods are defective or if the goods are incomplete, the deadline for complaints and notifications of defects must be adhered to so that the company’s legal claim does not expire.